Contracts, procurement and economic activities
- Preparing lease, service, supply, donation, sponsorship, project, work, construction, license and cooperation agreements
- Provisions on authority, transparency, conflicts of interest, delivery, audit and termination in tender or quotation processes
- Receivable and contract disputes arising from the commercial activities of association and foundation economic enterprises and of cooperatives
- Authority, market conditions, decision and documentation processes in transactions with related parties of a manager or member
- Protocol or joint project relationships with public institutions, municipalities, universities, companies and international organizations
Employees, volunteers and employment law
- Employment contracts, project staff, fixed-term work, remote work and assignment documents
- Distinguishing a volunteer relationship from an employment contract; regulating expenses, insurance, confidentiality and rules of conduct
- Disputes over wages, overtime, leave, termination, reinstatement, mobbing, work accidents and social security
- Assessing the work permit, residence and social security status of foreign employees and volunteers
- Managers’ role as employer’s representative, personnel data and internal investigation processes
Protection of personal data, membership and donor data
- A data processing inventory for data of members, cooperative members, donors, beneficiaries, employees, volunteers and project participants
- Membership and cooperative membership registers, contact lists, dues, donations, and health or special-category data processes
- Privacy notices, transactions requiring explicit consent, retention and destruction, access authority and data security procedures
- Checking general assembly lists, minutes, activity reports and internet publications in terms of personal data
- Legal regulation of data transfer with a funder abroad, a parent organization or a technology service
Financial compliance, tax and prevention of laundering the proceeds of crime
- The legal framework of the organization’s revenue model, donations, dues, economic enterprise, sponsorship, assets and project payments
- Assessing, in coordination with financial advisors, tax, withholding (stopaj), VAT, exceptions, exemptions, declarations and documentation arrangements
- A risk-based internal control and record-keeping arrangement concerning donors, beneficiaries, transactions and the flow of funds
- Compliance policies against suspicious transactions, sanctions, financing of terrorism and the risk of funds being used outside their purpose
- Preparing procedures for bank accounts, acceptance of cash, cross-border transfers, expenditure and the authority matrix
Intellectual property rights, trademarks and organizational reputation
- Protecting the organization’s name, logo, trademark, domain name, publications, training content, software and project outputs
- Trademark registration, licenses, permissions of use, sponsorship and joint visibility agreements
- Disputes over unauthorized use of a name or logo, fake donation campaigns, internet domain names and social media accounts
- Reviewing publications, photographs, videos and participants’ content in terms of copyright and personality rights
- Legal applications against unlawful publications targeting the organization and acts of unfair competition
Match Authority, Records and Oversight for Corporate Compliance
Who will propose, approve, sign and check which transaction must be determined in writing. When managers change, books, electronic authorizations, contracts and pending applications may be handed over with a handover record.
Proportionality in member and donor data
Meeting lists, donation information and beneficiary data should not be published openly. The purpose of processing, the legal ground, access, retention and, if any, transfer abroad are examined separately. The duty to inform and explicit consent are not the same transaction.
The label of volunteering is not decisive by itself
The actual manner of work, dependency, pay and the arrangement of duties are assessed. A volunteer document does not by itself remove obligations that may arise from an employment relationship. The work and residence conditions of foreign persons are examined separately.
The scope of financial compliance
That profit is not distributed does not mean that every income and activity is exempt from tax. Economic enterprises, commercial activity and project income are assessed separately. In planning checks on the proceeds of crime and the flow of funds, whether certain obligations apply to the organization is determined according to its legal status; the same notification obligation is not imposed on every organization.